projects in various stages of execution, project professionals not
only face time constraints at work but
may also feel the stress of work bleeding
into their personal time.
To maximize what
gets done during work
hours, Mr. Das applies a
time-boxing technique. “It
forces you to accept less-than-perfect solutions in
certain situations, but at
the end of the day, you are
in a balanced state, and
you achieve more,” he says.
“Other techniques, like
“We’re getting so caught
up in doing, and we’re
running all the time, that
we don’t stop to think
about the ‘why.’”
—Guy Grindborg, PMP, International Institute for Learning,
Dallas, Texas, USA
using a four-quadrant, urgent-important chart, help you achieve more
in less time.”
Project managers with multiple projects may not always be able to
avoid 80-hour weeks, but to minimize this possibility Mr. Das suggests
staggering project schedules whenever possible. ;is creates breathing
room between start and end dates, milestones, and peak periods—and
gives the project manager time for a personal life, he says.
A high-level outline for each project can be a lifesaver for time-crunched project managers. “Project managers need to make sure they
understand how they are going to use their week and their days, and what
types of activities they will do each day,” advises Mr. Grindborg.